O.S. 22, section 988.9, paragraph A, of the Oklahoma Community Sentencing Act requires the collection of supervision fees, administrative fees, and if assessed by the court program reimbursement costs, restitution, and fines to be paid by the client. This fee will be collected only when the client is under the direct supervision of a district probation and parole office and not a private vendor.
Restitution Collections by Private Providers
When restitution is ordered by the court to be paid through the Department of Corrections and the restitution is collected by a private provider, the payment will be recorded on the same client receipt as the Community Sentencing Administration Fee. Pre-printed receipt books will be provided by Restitution Accounting to Community Sentencing for distribution to their private providers. Collected funds will be attached to their corresponding original receipt and remitted daily to restitution accounting. Entry of receipt information from private providers into OBS will be done by Restitution Accounting. The address for remitting payment is:
Department of Corrections
Oklahoma City, OK 73136
Attn: Restitution Accounting
Restitution payments collected by private providers will include a $1.00 collection fee for each money order associated with the restitution payment as allowed by statute to cover Restitution Accounting administrative cost.
Community Sentencing Administration Fee
O.S. 22, section 998.9, paragraph B, directs offenders participating in a local community sentencing system under a court-ordered community punishment are required to pay an administrative fee to support the local system which shall not exceed Twenty Dollars ($20.00) per month. Administrative fees shall be recorded in a Department of Correction receipt books when collected and forward to the department’s Restitution Accounting unit for deposit to the 700 Fund. Community Sentencing Fees so collected and deposited will be transferred monthly to the department’s 210 Fund for appropriate use by the various Community Planning Councils.
Community Sentencing Supervision Fee Collections by Private Providers
O.S. 22, section 998.1 et. seq. of the Oklahoma Community Sentencing Act requires the collection of supervision fees, administrative fees, and if assessed by the court program reimbursement costs, restitution, and fines to be paid by the client.
Community Sentencing Receipt Books
Collections by private providers are not authorized to use the OBS field collection website. Collection receipt books will be issued by restitution accounting to the Community Sentencing Division of the Department of Corrections for distribution to the Community Sentencing Planning Councils for their distribution to private company providers to receipt collected funds (Attachment L). All receipts books when issued by restitution accounting will become the responsibility of the Community Sentencing Division and returned by the division when used by the Planning Councils to restitution accounting for audit purposes. Receipt books issued will be kept in a secure location at all times with appropriate fiscal controls.
Probation and Parole Officers that collect Community Sentencing Fees will record those field collections in the secure OBS website and remit the collections with a copy of the OBS fee receipt to restitution accounting.
Each cashier’s check or money order submitted will have a receipt attached to it. The information on the receipt will be printed legibly and will include the following:
1. Client’s name as sentenced;
2. Receipting officer’s badge number;
3. Client’s DOC number;
4. County of conviction for the longest sentence of all cases for which a fee has been assessed;
5. Case number of the longest sentence of all cases for which a fee has been assessed;
6. Date receipted;
7. Total amount of payment with a breakdown of the amount for each type of payment that shall include a $1 collection fee for restitution payments;
8. Name of the company issuing the cashier’s check or money order (no abbreviations);
9. Serial number of the cashier’s check or money order;
10. Client’s signature;
11. Officer’s signature.
The sum of all types of payments recorded on the receipt must equal the total recorded on the receipt and this total must equal the issue amount of the money order or cashier’s check.
The receipting staff member will ensure all information on the receipt is correct and all sections are completed. The receipt will be signed and dated by both the client and the person collecting the money. Both the money order and receipt will be secured until forwarded on the same day of collection to the Restitution Accounting unit.
In the event that an error is made on a receipt, the receipting officer will write “VOID” across all four copies of the receipt in large block letters. The receipt copies will not be removed from the book when voided. If the error is found after receipts have been torn out, re-attach all copies back into the receipt book.
If a receipt book is lost or stolen, the private provider to whom the book was issued will immediately notify both the appropriate Community Planning Council and the Deputy Director of Community Corrections. The Deputy Director of Community Sentencing will in turn notify Restitution Accounting and the Administrator of Internal Affairs of the lost book.