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BOC Minutes for November 17, 2016

Regular Meeting

  1. Call to Order and Roll Call
  2. Welcome/Remarks
  3. Introduction of Kevin Duckworth, Administrator of Probation and Parole Services
  4. Introduction of Wardens and District Supervisors
  5. Old Business
  6. Approval of Board of Corrections Meeting Minutes from Regular Meeting on October 18, 2016
  7. Approval of Board of Corrections Policies:
  8. Monthly Update of FY 2017 Agency Budget
  9. Approval of FY 2018 Budget Request
  10. Monthly Update of Offender Population
  11. Approval of CY 2017 Legislative Initiatives
  12. Committee Reports
  13. New Business
  14. Announcements
  15. Approval to Adjourn for Executive Session for:
  16. Approval to Return from Executive Session
  17. Adjournment

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1. Call to Order and Roll Call - Michael W. Roach, Chair

Chair Roach called the regular meeting of the Oklahoma Board of Corrections (BOC) to order at 1:00 p.m. on Thursday, November 17, 2016, at the James Crabtree Correctional Center in Helena, Oklahoma. The final agenda was posted at 12:14 p.m. on November 16, 2016 at the Oklahoma Department of Corrections (ODOC), which is at least twenty-four hours prior to the commencement of the meeting.

Chair Roach asked the clerk to call the roll:

Kevin Gross, Member - Present
Adam Luck, Member - Present
Gene Haynes, Member - Present
Irma Newburn, Member - Absent
Frazier Henke, Vice-Chair - Present
Michael Roach, Chair - Present
Todd Holder, Secretary - Present

Calling of the roll reflected a quorum was present. (back to top)

2. Welcome/Remarks - Jason Bryant, Warden, James Crabtree Correctional Center

Warden Bryant welcomed the BOC members to the facility. He provided historical data on the facility as well as current inmate population and staffing numbers. Warden Bryant introduced his staff to the BOC members and expressed his gratitude to his staff for their hard work. There were no further questions or comments from members. (back to top)

3. Introduction of Kevin Duckworth, Administrator of Probation and Parole Services - Laura Pitman, Ph.D., Division Manager, Field Services

Dr. Pitman introduced Mr. Duckworth as the newly appointed administrator of Probation and Parole Services. She provided a brief summary of his career prior to and with the agency. Mr. Duckworth greeted the BOC Members as well as Director Allbaugh and thanked them for the opportunity to serve in this position. There were no further questions or comments from members. (back to top)

4. Introduction of Wardens and District Supervisors - Regional Directors, Administrator of Probation and Parole Services

Mr. Duckworth introduced John Lipsey, district supervisor of the Northwest District Probation and Parole Services. Mr. Parker introduced Janet Dowling, warden of Dick Conner Correctional Center; Tracy McCollum, warden of North Fork Correctional Center; Janice Melton, warden of Bill Johnson Correctional Center, and William Monday, warden of William Key Correctional Center. (back to top)

5. Old Business - Michael W. Roach, Chair

There was no old business to discuss. (back to top)

6. Approval of Board of Corrections Meeting Minutes from Regular Meeting on October 18, 2016 - Michael W. Roach, Chair

Chair Roach stated the BOC had previously received the meeting minutes from October 18, 2016, for review and he would entertain a motion to approve. A copy of the meeting minutes is included in the BOC Packet for November 17, 2016.

Motion: Mr. Haynes made a motion to approve the minutes and Mr. Holder seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – abstain; Mr. Holder – yes; Mr. Luck – yes; Mr. Roach – yes.

The minutes were approved by majority vote and there was no further discussion. (back to top)

7. Approval of Board of Corrections Policies - P-010100, System of Manuals, Handbooks and Monitoring Procedures, P-030200, Inmate Housing, Job and Program Integration, P-060100, Classification and Case Management of Inmates/Offenders - Penny Brooksher, Administrator, Auditing and Compliance

Chair Roach stated the BOC had previously received the policies for review and he would entertain a motion to approve. A copy of the policies are included in the BOC Packet for November 17, 2016.

Motion: Mr. Henke made a motion to approve the policies and Mr. Holder seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Mr. Luck – yes; Mr. Roach – yes.

The policies were approved by majority vote and there was no further discussion. (back to top)

8. Monthly Update of FY 2017 Agency Budget - Ashlee Clemmons, Chief Administrator, Business Services

Ms. Clemmons provided the agency’s FY 2017 budget update as of September 30, 2016. A copy of the update is included in the BOC Packet for November 17, 2016.

There was no further discussion. (back to top)

9. Approval of FY 2018 Budget Request - Ashlee Clemmons, Chief Administrator, Business Services

Ms. Clemmons requested approval from the BOC Members of the FY 2018 Budget Request totaling $1,648,840,992. Director Allbaugh and the members discussed the reasons for the appropriation increase, citing the critical needs of the agency due to staffing, infrastructure and the need for additional facilities to accommodate the current and projected growth of the inmate population. A copy of the budget request is included in the BOC Packet for November 17, 2016.

Motion: Mr. Henke made a motion to approve the FY 2018 Budget Request as presented and Mr. Gross seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Mr. Luck – yes; Mr. Roach – yes.

The budget request was approved by majority vote. (back to top)

10. Monthly Update of Offender Population - Laura Pitman, Ph.D., Division Manager, Field Services

Dr. Pitman provided the agency’s population update as of October 31, 2016. A copy of the update is included in the BOC Packet for November 17, 2016.

There was no further discussion. (back to top)

11. Approval of CY 2017 Legislative Initiatives - Marilyn Davidson, Legislative Liaison

Ms. Davidson provided an update to the BOC members on recent election results. Ms. Davidson then discussed the proposed initiatives for CY 2017, requesting approval from the BOC members. Mr. Haynes advised the Public Policy/Affairs Committee had met to discuss the initiatives and supported the request for approval.

Motion: Mr. Haynes made a motion to approve the CY 2017 Legislative Initiatives as presented and Mr. Henke seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Mr. Luck – yes; Mr. Roach – yes.

There was no further discussion. (back to top)

12. Committee Reports - Committee Chairs

Chair Roach asked the committee chairs for their reports.

  • Audit/Finance Committee
    The committee met on November 15, 2016 and discussed the FY 2017 Agency Budget update and the FY 2018 Budget Request provided to the BOC members this date. There was nothing further to report.

  • Corrections/Criminal Justice Reform Committee
    The committee did not meet.

  • Public Policy/Public Affairs Committee
    The committee met on November 10, 2016 but there was nothing further to report.
  • Population/Private Prisons Committee
    The committee met on November 15, 2016, but there was nothing further to report.
  • Executive Committee
    The committee met on November 7, 2016 to set the agenda for the meeting this date. There was nothing further to report from this meeting. (back to top)

13. New Business - Michael W. Roach, Chair

There was no new business to discuss. (back to top)

14. Announcements - Michael W. Roach, Chair

Director Allbaugh noted the BOC Members had received an invitation to the Employee Award Recognition Ceremony scheduled for December 14, 2016. Director Allbaugh introduced Brad Bailey, administrator of Agri-Services, and Justin Farris, administrator of Oklahoma Correctional Industries. He also introduced Elvin Baum, administrator of Employee Rights and Relations. (back to top)

15.  Approval to Adjourn for Executive Session - David Cincotta, General Counsel

  • Discussion of Pending Investigations and/or Lawsuits
    • Homicide of Inmate John Vaughan #278519 at Dick Conner Correctional Center (case number IG 16-0133)
    • Suicide of Inmate Robert Bishop #180696 at John Lilley Correctional Center (case number IG 16-0145)
    • Homicide of Richard Wisener #721688 at Joseph Harp Correctional Center (case number IG 16-0151)
    • Savage v. Fallin, et al., US Court of Appeals for the Tenth Circuit, case number 16-6083; US District Court (Western District of Oklahoma) case number 15-CV-01194-HE
    • Tiffee v. Corrections Corporation of America, Inc., et al., Payne County District Court case number CJ-2016-378

Mr. Cincotta advised the items listed on the agenda would require adjournment to Executive Session for engaging in confidential communications between the BOC and its attorney. He recommended Chair Roach entertain a motion to adjourn.

Motion: Mr. Haynes made a motion to adjourn to Executive Session and Mr. Holder seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Mr. Luck – yes; Mr. Roach – yes.

The adjournment to Executive Session was approved by majority vote and the BOC adjourned at 1:34 p.m. (back to top)

16. Approval to Return from Executive Session - David Cincotta, General Counsel

The BOC returned to the meeting room at 2:19 p.m. and Mr. Cincotta advised the BOC of the approval needed to return from Executive Session.

Motion: Mr. Gross made a motion to return from Executive Session and Mr. Holder seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Mr. Luck – yes; Mr. Roach – yes.

The return was approved by majority vote and the BOC resumed the meeting at 2:20 p.m.

Mr. Luck requested to provide an update on the Corrections/Criminal Justice Reform Committee and was granted the floor by Chair Roach. Mr. Luck noted the committee had not met but were involved in the Governor’s Criminal Justice Reform Taskforce. He provided an update on the taskforce and current findings of data collected by the Criminal Justice Institute and the PEW Research Center. The BOC members discussed the update provided by Mr. Luck and ways they might share the inmate population growth projections with the public.

Director Allbaugh requested to speak and was granted the floor by Chair Roach. Director Allbaugh thanked the BOC for supporting the budget request as presented this date. He also encouraged them to continue assisting in the upcoming legislative session. (back to top)

17. Adjournment - Michael W. Roach, Chair

There being no further business to come before the BOC, Chair Roach requested a motion to adjourn the meeting.

Motion: Mr. Gross made a motion to adjourn the meeting and Mr. Holder seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Mr. Luck – yes; Mr. Roach – yes.

The adjournment was approved by majority vote and the meeting ended at 2:27 p.m.(back to top)