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BOC Minutes for April 7, 2016

Regular Meeting

  1. Call to Order and Roll Call
  2. Welcome
  3. Old Business
  4. Approval of Board of Corrections Meeting Minutes
  5. Approval of Resolution for National Volunteer Appreciation Week (April 10-16, 2016)
  6. Approval of Resolution for National Administrative Professional’s Week (April 24-30, 2016)
  7. Approval of Resolution for National Public Service Recognition Week (May 1-7, 2016)
  8. Approval of Resolution for National Correctional Officer’s Week (May 1-7, 2016)
  9. Approval of Resolution for National Teacher Appreciation Week (May 2-6, 2016)
  10. Monthly Update of FY 2016 Agency Budget
  11. Update of Offender Population
  12. Approval to direct Interim Director Joe M. Allbaugh to begin the process required by law to acquire by lease, lease-to-purchase, or purchase one or more correctional facilities located in Oklahoma and to present any negotiated lease or contract and a plan to fund the lease or contract to the Board for consideration
  13. Update of Legislative Initiatives
  14. Committee Reports
  15. New Business
  16. Announcements
  17. Approval to Adjourn for Executive Session
  18. Approval to Return from Executive Session
  19. Adjournment

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1. Call to Order and Roll Call - Kevin Gross, Chair

Chair Gross called the regular meeting of the Oklahoma Board of Corrections (BOC) to order at 1:01 p.m. on Thursday, April 7, 2016, at the Clara Waters Community Corrections Center. The final agenda was posted at 9:58 a.m. on Tuesday, April 5, 2016, at the Oklahoma Department of Corrections (ODOC) Administration, which is at least twenty-four hours prior to the commencement of the meeting.

Chair Gross asked the clerk to call the roll:

Kevin Gross, Chair - Present
Adam Luck, Member - Present
Gene Haynes, Member - Present
Irma Newburn, Member - Present
Frazier Henke, Secretary - Present
Michael Roach, Vice Chair - Present
Todd Holder, Member - Present

Calling of the roll reflected a quorum was present. (back to top)

2. Welcome - Brian Thornburgh, Center Administrator, Clara Waters Community Corrections Center

Mr. Thornburgh greeted and welcomed the BOC members to the facility. He provided general information about the facility as well as the inmate population. (back to top)

3. Old Business - Kevin Gross, Chair

There was no old business to discuss. (back to top)

4. Approval of Board of Corrections Meeting Minutes - Kevin Gross, Chair

  • Regular Meeting on March 3, 2016

Chair Gross stated the BOC had previously received the meeting minutes from March 3, 2016, for review and he would entertain a motion to approve. A copy of the meeting minutes is included in the BOC Packet for April 7, 2016.

Motion: Mr. Haynes made a motion to approve the minutes and Mr. Roach seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Mr. Luck – yes; Ms. Newburn – yes; Mr. Roach – yes.

The minutes were approved by majority vote and there was no further discussion. (back to top)

5. Approval of Resolution for National Volunteer Appreciation Week (April 10-16, 2016) - Leo Brown, Agency Chaplain/Volunteer Coordinator, Religious and Volunteer Services

Mr. Brown provided information on National Volunteer Appreciation Week and the agency’s volunteers who provide programs, activities and services to the inmate population. He read the resolution and requested approval by the BOC. Chair Gross stated the BOC had previously received a copy of the resolution for review and he would entertain a motion to approve. A copy of the resolution for National Volunteer Appreciation Week is included in the BOC Packet for April 7, 2016.

Motion: Mr. Henke made a motion to approve the resolution and Ms. Newburn seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Mr. Luck – yes; Ms. Newburn – yes; Mr. Roach – yes.

The resolution was approved by majority vote and there was no further discussion. (back to top)

6. Approval of Resolution for National Administrative Professional’s Week (April 24-30, 2016)  -Tina Hicks, Associate Director, Administrative Operations

Ms. Hicks provided information on National Administrative Professional’s Week and requested approval of the resolution as presented this date. Chair Gross stated the BOC had previously received a copy of the resolution for review and he would entertain a motion to approve. A copy of the resolution for National Administrative Professional’s Week is included in the BOC Packet for April 7, 2016.

Motion: Mr. Holder made a motion to approve the resolution and Mr. Henke seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Mr. Luck – yes; Ms. Newburn – yes; Mr. Roach – yes.

The resolution was approved by majority vote and there was no further discussion. (back to top)

7. Approval of Resolution for National Public Service Recognition Week (May 1-7, 2016) - Don Grigsby, Coordinator, Recruitment, Retention and Recognition

Mr. Grigsby provided information on Public Service Recognition Week and requested approval of the resolution as presented this date. Chair Gross stated the BOC had previously received a copy of the resolution for review and he would entertain a motion to approve. A copy of the resolution for National Public Service Recognition Week is included in the BOC Packet for April 7, 2016.

Motion: Ms. Newburn made a motion to approve the resolution and Mr. Haynes seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Mr. Luck – yes; Ms. Newburn – yes; Mr. Roach – yes.

The resolution was approved by majority vote and there was no further discussion. (back to top)

8. Approval of Resolution for National Correctional Officer’s Week (May 1-7, 2016) - Don Grigsby, Coordinator, Recruitment, Retention and Recognition

Mr. Grigsby provided information on National Correctional Officer’s Week and requested approval of the resolution as presented this date. Chair Gross stated the BOC had previously received a copy of the resolution for review and he would entertain a motion to approve. A copy of the resolution for National Correctional Officer’s Week is included in the BOC Packet for April 7, 2016.

Motion: Mr. Henke made a motion to approve the resolution and Mr. Roach seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Mr. Luck – yes; Ms. Newburn – yes; Mr. Roach – yes.

The resolution was approved by majority vote and there was no further discussion. (back to top)

9. Approval of Resolution for National Teacher Appreciation Week (May 2-6, 2016) - Jack Bowers, Senior Principal, Education

Mr. Bowers provided information on National Teacher Appreciation Week and requested approval of the resolution as presented this date. Chair Gross stated the BOC had previously received a copy of the resolution for review and he would entertain a motion to approve. A copy of the resolution for National Teacher Appreciation Week is included in the BOC Packet for April 7, 2016.

Motion: Mr. Haynes made a motion to approve the resolution and Mr. Holder seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Mr. Luck – yes; Ms. Newburn – yes; Mr. Roach – yes.

The resolution was approved by majority vote and there was no further discussion. (back to top)

10. Monthly Update of FY 2016 Agency Budget - Ashlee Clemmons, Chief Administrator, Business Services

Ms. Clemmons provided the agency’s budget update as of February 29, 2016. A copy of the update is included in the BOC Packet for April 7, 2016. Ms. Clemmons also provided information on the adjustments/distribution of funds as a result of receiving a supplemental appropriation from the legislature. There was no further discussion. (back to top)

11. Update of Offender Population - Laura Pitman, Ph.D., Division Manager, Field Support

Dr. Pitman provided the agency’s population update as of February 29, 2016. A copy of the update is included in the BOC Packet for April 7, 2016. The BOC discussed the decline in the number of inmates assigned to the Global Positioning Satellite (GPS) Program; Dr. Pitman indicated it was as a result of policy changes affecting the eligibility criteria. There was no further discussion. (back to top)

12. Approval to direct Interim Director Joe M. Allbaugh to begin the process required by law to acquire by lease, lease-to-purchase, or purchase one or more correctional facilities located in Oklahoma and to present any negotiated lease or contract and a plan to fund the lease or contract to the Board for consideration - Kevin Gross, Chair

Chair Gross provided information on discussions between Interim Director Allbaugh and private prison operators in the state about the possibility of leasing, purchasing and/or leasing-to-purchase one or more of the empty facilities. Interim Director Allbaugh discussed the agency’s need for additional facilities to accommodate the continued inmate growth as well as managing the current population more efficiently.

Motion: Mr. Holder made a motion to approve the interim director to begin the process as indicated and Ms. Newburn seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Mr. Luck – yes; Ms. Newburn – yes; Mr. Roach – yes.

The motion was approved by majority vote. Interim Director Allbaugh advised he would provide an update on the process at the next regular BOC meeting in May. (back to top)

13. Update of Legislative Initiatives - Marilyn Davidson, Legislative Liaison

Ms. Davidson updated the BOC on recent legislative actions noting this date was the deadline for all bills to be heard in the committee of the opposite chamber of origin. All ODOC bills made it past the deadline and are available to be heard on the floor. The House Criminal Justice and Corrections Committee also passed their own criminal justice reform measures aimed at impacting the ODOC population in the future and improving Oklahoma’s recidivism rate. There was no further discussion. (back to top)

14. Committee Reports - Committee Chairs

Chair Gross asked the committee chairs for their reports.

  • Audit/Finance Committee
    The committee met earlier this date to discuss the agency budget presentation. The committee will review and make recommendations for changes to the presentation which would be more useful to the BOC. 
  • Female Offender Committee
    There was nothing to report. 
  • Public Policy/Public Affairs Committee
    There was nothing to report. 
  • Population/Private Prisons Committee
    There was nothing to report. 
  • Executive Committee
    The committee met on March 30, 2016 to review and approve the agenda for the meeting this date. (back to top)

15. New Business - Kevin Gross, Chair

There was no new business to discuss. (back to top)

16. Announcements - Kevin Gross, Chair

There was no announcements to make.(back to top)

17. Approval to Adjourn for Executive Session - David Cincotta, General Counsel

  •  Discussion of Pending Litigation:
    State of Oklahoma, et al. v. FCC, et al, US Court of Appeals for the District of Columbia, case number 16-1057 (consolidated with 15-1461)

Mr. Cincotta advised the item listed on the agenda would require adjournment to Executive Session for engaging in confidential communication between the BOC and its attorney. He recommended Chair Gross entertain motions to adjourn.

Motion: Mr. Roach made a motion to adjourn to Executive Session and Ms. Newburn seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Mr. Luck – yes; Ms. Newburn – yes; Mr. Roach – yes.

The adjournment to Executive Session was approved by majority vote and the BOC adjourned at 1:32 p.m. (back to top)

18. Approval to Return from Executive Session - David Cincotta, General Counsel

The BOC returned to the meeting room at 1:47 p.m. Mr. Cincotta advised the BOC of the approval needed to return from Executive Session.

Motion: Ms. Newburn made a motion to return from Executive Session and Mr. Holder seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Mr. Luck – yes; Ms. Newburn – yes; Mr. Roach – yes.

The return was approved by majority vote and the BOC resumed the meeting at 1:47 p.m. (back to top)

19. Adjournment - Kevin Gross, Chair

There being no further business to come before the BOC, Chair Gross requested a motion to adjourn the meeting.

Motion: Mr. Henke made a motion to adjourn the meeting and Mr. Roach seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Mr. Luck – yes; Ms. Newburn – yes; Mr. Roach – yes.

The adjournment was approved by majority vote and the meeting ended at 1:48 p.m.(back to top)