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BOC Agenda for September 13, 2016

Amended Agenda

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The next regular meeting of the Board of Corrections is scheduled for 1:00 p.m. on Thursday, October 13, 2016, at the Oklahoma Department of Corrections in Oklahoma City, Oklahoma.
Updated on 9/12/2016 10:37:14 AM

  1. Call to Order and Roll Call - Michael W. Roach, Chair
  2. Welcome/Remarks - David Parker, Division Manager, East Institutions
  3. Old Business - Michael W. Roach, Chair
  4. Approval of Board of Corrections Meeting Minutes of Regular Meeting on July 7, 2016 - Michael W. Roach, Chair
  5. Special Presentation and Recognition of Former Chair, Kevin J. Gross - Michael W. Roach, Chair
  6. Special Presentation and Recognition of Department of Corrections Staff - Carl Gene Stewart, Resident Agent in Charge, U.S. Department of Justice, Drug Enforcement Administration
  7. Approval of Board of Corrections Policies - Penny Brooksher, Administrator, Auditing and Compliance
  8. Approval of Appointment of Terry Royal as Warden of the Oklahoma State Penitentiary - David Parker, Division Manager, East Institutions
  9. Notification to Board of Corrections of Emergency Purchases Under $75,000 (Purchase of Materials to Cover Roof Damage Caused by Severe Storm at Jess Dunn Correctional Center, Purchase of Materials to Repair Downed Power Lines Caused by Severe Storm at Eddie Warrior Correctional Center, and Repairs of Air Conditioning Units at Lawton Community Corrections Center) - Joe M. Allbaugh, Director
    “The chief administrative officer of a public agency with a governing body shall notify the governing body within ten (10) days of the declaration of an emergency if the governing body did not approve the emergency. The notification shall contain a statement of the reasons for the action, and shall be recorded in the official minutes of the governing body.” 61 O.S. § 130.B
  10. Approval of Emergency Declaration Allowing the Director of Corrections to Request to Substitute an Emergency Project for any Other Project or Projects on the Approved Current Fiscal Year's Capital Improvement Plan List (Replacement of Chiller/Boiler System for A and C Units at Oklahoma State Penitentiary and Replacement of Water Treatment Plant at Mack Alford Correctional Center) - Joe M. Allbaugh, Director
    “In the event an emergency has been declared as provided for in Section 130 of Title 61 of the Oklahoma Statutes, and as a result thereof, repair or maintenance of a capital facility held by the state is required, a state agency may submit a request to the Director of the Office of Management and Enterprise Services to substitute the emergency project for any other project or projects of the state agency on the approved current fiscal year's Capital Improvement Plan list, or to add the emergency project if the state agency does not have any projects on the approved current fiscal year's Capital Improvement Plan list…” 62 O.S. § 901.1
  11. Monthly Update of Agency Budget (FY 2016 (Final Report) and FY 2017) - Ashlee Clemmons, Chief Administrator, Business Services
  12. Quarterly Update of FY 2016 Oklahoma Correctional Industries and Agri-Services Budget (April 1 – June 30, 2016) - La Nita Hilgenfeld, Business Services Coordinator, Oklahoma Correctional Industries and Agri-Services
  13. Monthly Update of Offender Population - Laura Pitman, Ph.D., Division Manager, Field Services
  14. Update on North Fork Correctional Center Transition - Edward L. Evans, Associate Director, Field Operations
  15. Committee Reports - Committee Chairs
    Standing Committees:
    Audit/Finance – Chair Frazier Henke, Members Todd Holder and Kevin Gross
    Criminal Justice Reform – Chair Irma Newburn, Members Gene Haynes and Adam Luck
    Public Policy/Affairs – Chair Gene Haynes, Members Adam Luck and Irma Newburn
    Population/Private Prisons – Chair Todd Holder, Members Michael Roach and Adam Luck
    Executive – Chair Michael Roach, Members Frazier Henke and Kevin Gross
  16. New Business - Michael W. Roach, Chair
  17. Announcements - Michael W. Roach, Chair
  18. Approval to Adjourn for Executive Session - David Cincotta, General Counsel

    Discussion of Pending Investigations

    Unattended death of inmate Chad Coffey #232211 at Oklahoma State Penitentiary (Case number IG 16-0094)

    Suicide of inmate James Frosig #202868 at Lexington Assessment and Reception Center (Case number IG 16-0100)

    Homicide of inmate Gregory Smith #518433 at Mack Alford Correctional Center (Case number IG 16-0108)

    “Confidential communications between a public body and its attorney concerning a pending investigation, claim, or action if the public body, with the advice of its attorney, determines that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.” 25 O.S. § 307.B.4.
  19. Approval to Return from Executive Session - David Cincotta, General Counsel
  20. Adjournment - Michael W. Roach, Chair

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PO Box 11400
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Phone: (405) 425-2500
Fax: (405) 425-2578

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