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Benefits

Overview

As an employee of the Department of Corrections, you are a part of one of Oklahoma's largest organizations. A variety of benefits are available to all full-time employees, other than temporaries. Part-time employees are eligible for prorated benefits. The information listed is only a brief overview. If you have any questions concerning these benefits or other items listed, please feel free to contact your local Human Resources Management Specialist or Central Personnel.

Benefits


Insurance

Each employee of the State of Oklahoma is provided a benefit allowance each month to pay for the mandatory core insurance benefits outlined below.

Core benefits include:

Health/Dental Insurance
Depending on geographic location, several plans may be available. The cost of each plan varies according to the provider.

Basic Life Insurance
Includes a $20,000 life insurance policy. If the employee's death is a result of an accident, that amount will double to $40,000. Additional coverage is available at extra cost.

Disability Insurance
Short and long-term disability is provided to employees when off work due to a qualifying event. Disability coverage pays 60 percent of the employee's salary up to a maximum dollar amount.

Employees are allotted a specific amount each month above their base salary rate to "purchase" core benefits. The benefit allowance is higher for employees who also have dependent coverage. 

If the cost of the Employee's selections total less than the monthly allotment, the remaining money is included as taxable income in the employee's take-home pay. If the selections total more than the benefit allowance, the employee must pay the difference.

Maximize your insurance benefits with these payroll options:

Premium Conversion
Employees may elect to pay for qualifying mandatory and optional coverage before taxes are deducted, lowering their taxable income. 

Reimbursement Accounts
Employees may set aside money from their paycheck before it has been taxed to pay for planned expenses, such as medical deductibles and child care expenses.

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Helpful Links

Health Insurance
Dental Insurance
Vision Plans
CommunityCare HMO
Assurant
Humana
Global Health HMO
Cigna Dental Care
Primary Vision Care Services
Health Choice
Delta Dental
Superior Vision Services
Benefits Calculator
Health Choice Dental
United Healthcare Vision

Benefits Calculator
Vision Service Plan


Benefits Calculator



Paid Leave Benefits (see also agency policy OP-110355)

A variety of leave options are available for state employees as outlined below:

Annual Leave
Annual leave is accrued based upon years of continuous service and is utilized for vacations, personal business, and time off not covered by other paid or holiday provisions.

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Accumulation Schedule

Years of Cumulative Service
Accrual Rate Per Year
Accrual Limit
Less than 5 years
15 days per year
30 days
5 through 9 years
18 days per year
60 days
10 through 19 years
20 days per year
60 days
20 years and over
25 days per year
60 days


Sick Leave
Sick leave is to be used when an employee is unable to work due to illness or injury, or for medical, dental, or optical examinations or treatment. Full-time employees accrue 15 days per year. There is no accumulation limit.

Family Medical Leave
Employees with at least 12 months of service who have worked at least 1,250 hours in the preceding 12 months may take family leave, not to exceed 12 weeks in a 12 month period for qualifying events. Family leave is deducted from existing leave balances or may be taken as leave without pay.

Leave Sharing
Permanent employees with more than 12 months of service who have exhausted accrued sick and annual leave and are absent from work because they suffer from, or have a relative or household member who suffers from, a serious, extreme, or life threatening illness or injury, and who are eligible for family leave, are eligible to receive annual or sick leave donated by state employees.

Military Leave
Employees are eligible for paid military leave for a period of 30 days per federal fiscal year when ordered to military duty or service.

Organizational Leave
Qualifying employees are entitled to take leave with pay up to three days a year to attend meetings of job-related professional organizations of which they are a member.

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Longevity Pay

Longevity payments will be made in accordance with the statutory Longevity Pay Plan and may be paid in conjunction with main payroll for the month of the employee's anniversary date.

Total Years of Service
Annual Payment
At least 2 years, but less than 4 years
$250
At least 4 years, but less than 6 years
$426
At least 6 years, but less than 8 years
$626
At least 8 years, but less than 10 years
$850
At least 10 years, but less than 12 years
$1,062
At least 12 years, but less than 14 years
$1,250
At least 14 years, but less than 16 years
$1,500
At least 16 years, but less than 18 years
$1,688
At least 18 years, but less than 20 years
$1,900
At least 20 years
$2,000

 

For every additional 2 years over 20, $200 will be added to the $2,000

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Retirement

For full and part-time employees, a retirement plan is provided for the purpose of providing lifetime benefits.  The benefits in the plan are paid in addition to any supplemental benefits received from social security.

Normal Retirement 
An eligible employee may elect to retire on the first day of the month coinciding with or following the 62nd birthday if the employee has six or more years of full-time equivalent employment with a participating employer. Employees also become eligible for normal retirement on or after the date upon which the sum of a member's age and number of years credited service totals 80 except that employees who became members on or after July 1, 1992, become eligible for normal retirement when the sum of their ages and years of credited service total 90. State employees will receive 2% of their salary for every year of service.

Correctional Officers, Probation & Parole Officers and Fugitive Apprehension Agents
Correctional officers, probation and parole officers and fugitive apprehension agents may retire with a minimum of 20 full years of full-time equivalent employment as a correctional officer, a probation and parole officer or as a fugitive apprehension agent.

If eligibility for retirement is reached earlier (as provided above), a correctional officer, a probation and parole officer or a fugitive apprehension agent may elect to retire under normal retirement provisions. 

Correctional and probation/parole officers will receive 2.5% of their salary for the first 20 years of service, and 2% for every year thereafter.

After June 30, 2004, any incumbent in the positions identified above, who has five years of service in those positions remains in 20 year retirement upon promotion, demotion, transfer, or rehire into the agency.

Early Retirement 
An employee or vested employee may elect to retire before the normal retirement date on the first day of any month coinciding with or following the attainment of age 55 provided 10 years of participating service has been completed. The monthly benefit paid under early retirement is reduced.

Deferred Compensation 
Under the provisions of this voluntary supplemental retirement plan, employees may defer payment of a portion of their income to a later date by investing in a variety of options. For many of the investment options, the state will contribute $25 per month in matching funds. Taxes are deferred until retirement when most participants would be in a lower tax bracket.

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Other Benefits

Training 
All employees, other than temporary, are provided pre-service and ongoing in-service training.  The department's training professionals deliver both pre-service and in-service training and staff development programs which prepare employees for the responsibilities of their new positions, to acquire the skills and knowledge required for excellence and career advancement, and to assume leadership positions in the department.

Credit Union Membership 
The Oklahoma Employees Credit Union offers membership to all Department of Corrections Employees.

Productivity Enhancement Program
All employees, other than temporary, are eligible to compete for recognition, which may include a cash award of up to $10,000, through the submission of proposals by which the department can improve work efficiency or which results in operational cost savings. For more information, call (405) 425-2511.

Voluntary Payroll Deductions
Payroll deductions are available for all employees to a variety of insurance organizations and unions/associations. Check with your personnel representative for the latest listing.

Charitable Contributions 
All employees, other than temporary employees, can contribute through payroll deductions to a variety of fully accountable private nonprofit, social, health, and welfare charitable organizations.

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Survivor Benefits Information Summary

Below, you will find information concerning the most common survivor benefits as well as the respective benefit agency’s contact information.   Any required forms sent from a benefit agency to a beneficiary(ies) must be completed and submitted to an ODOC facility/unit Personnel representative, the central Personnel  or the sending agency, as soon as possible.  Upon receipt of completed forms and a certified death certificate, benefits distribution will begin. 

Final Paycheck
All wages owed to the employee will be paid to the designated beneficiary.   If a beneficiary for wages has not been named, the final wages, not to exceed $3,000, will be paid to any surviving spouse, or if no surviving spouse, to any dependent children or their guardians in equal shares.   Any final wages more than $3,000 will be distributed after any legal action (40 O.S. § 165.3a).

Health Insurance
All coverage in effect at the time of the employee’s death will remain in effect through the end of the month in which the employee passed away.  COBRA benefits are available for all eligible dependents; details will be sent to the surviving dependents within 45 days.  Additional questions may be directed to the Employees Group Insurance Division (EGID) toll-free at 1-800-752-9475.

Life Insurance 
A death claim form will be mailed to the named beneficiary(ies) by OSEEGIB.  Once OSEEGIB receives the certified death certificate and the completed death claim form, the life insurance claim will be forwarded to EDS Administrative Services for processing.  To check the status of the claim, you may contact EDS Administrative Services, toll-free at 1-800-782-5218.

Retirement 
Notification of an employee death is sent from the central Personnel Benefits Unit to Oklahoma Public Employees Retirement System (OPERS).  Beneficiary(ies) will receive an information packet from OPERS.  The packet should provide answers to the most commonly asked questions.  Additional questions may be directed to OPERS toll free at 1-800-733-9008.

Deferred Compensation 
Notification of an employee death is sent from the central Personnel Benefits Unit to Soonersave.  If the deceased employee participated in the SoonerSave program, the named beneficiary(ies) will be contacted by SoonerSave.  Inquiries may be directed to SoonerSave, toll-free at 1-800-733-9008.

Final Longevity Payment 
The proportionate share of any longevity payment which may have accrued as of the date of death of an eligible employee shall be made to the designated beneficiary or the surviving spouse.  (74 OS Section 840-2.18).

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Additional Benefits Links